IMPORTANT INFORMATION ON THE APRIL 2020 CROP
March 17, 2020
If you are attending this crop, please be sure to share this information with those attending with you.
As I am sure you are all experiencing, we are facing very strange and unprecedented times. Given that the CDC has stated that all gatherings of 50 people or more should be canceled/postponed for at least 8 weeks, that affects the April Crops Plus crop. I have been speaking with the hotel and have determined the best thing we should do is postpone the crop to a later date to support the overall health and wellness of our community, including our families and the hotel staff.
The new date for the crop will be May 29-31, 2020 (the weekend following Memorial Day). I understand that this could impact your schedules and I apologize for any inconvenience this may cause. I would prefer not to cancel the date entirely because I know that this is an important chance for many of us to get away, socialize and relax. Hopefully in 10 weeks, this time of uncertainty will pass and we can enjoy each other's company without cause for concern. I am sure many of us will need the break by then!
If you would like to attend the new crop date, you do not need to do anything. I will move all registrations to the new date unless directed otherwise.
If you can not attend the crop on the new date, I would appreciate it if you could let me know as soon as possible so I can make adjustments with the hotel and reach out to people on the April wait list.
To cancel, please send me an email to firstname.lastname@example.org and let me know which of the below three possible options you would like:
You can transfer your registration and any corresponding payments to the September 18-20 or November 6-8 crop, whichever one would work best for you.
If you cannot attend the September or November crop, but plan on attending again in the future (2021 dates will be coming by May), I can keep any payments made as a credit on your account.
You can cancel your registration entirely and I can provide a full refund for any payments made. A check will be mailed to you within a week once you confirm your address and I can process all changes that need to be made.
Again, please SEND AN EMAIL TO email@example.com TO CANCEL YOUR REGISTRATION. I will need to keep track of any changes there.
If you have made a reservation with the hotel for the April crop, they have already migrated your reservation over to the corresponding May dates. If you have booked the hotel for the April crop and cannot attend in May, please contact the hotel directly at (703) 471-6700 to cancel the reservation. They will have it listed under the May dates, but the confirmation number is the same. Please let me know if you need to positively confirm your May booking or your confirmation number. You can email or text me rather than call the hotel as they provided me a copy of the booking list. If you need a NEW hotel booking for the May dates, you can do so here.
Thank you for understanding. We are all in this together and I look forward to seeing you in May.